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!! __Prior to the shop opening__
If you’re the __responsible helper__, you’ll start between 2 and 4 pm in order to welcome the driver from the Central Warehouse. The driver will arrive with the week’s vegetables for the shop at Korsgade 19.

You can expect a call from the driver at least 15 minutes before the van arrives at the shop. Normally you wouldn’t expect the delivery till approximately 3.30 pm. But make sure your phone is open and that you’re available from 2 pm onwards (just in case). You should also be in the vicinity of the shop (no more than 15 minutes away). If, for some reason, the driver doesn’t arrive, phone the KBHFF coordinator Jonathan Aardestrup on 28 88 79 23.

The door to the shop opens with a key, which you’ll find in a key box hidden behind the mailbox right next to the door on the left of our door (no. 19). There are two key boxes; our key is in the bottom box. You’ll have the code in connection with your first time as shop assistant. Be aware, that the key can be tricky. Make sure you don’t push the key right to the bottom of the keyhole. The key turns against the clock.

!!! __Readying the shop__
If you’re the __assistant helper__ in the shop, you begin your shift at approximately 3 pm.

Bring out the scales and the KBHFF heavy-duty bags, as well as the paper bags from the cellar. The cellar is behind the door on the left opposite the kitchen.

Empty the bags of any old vegetables left in them as well as any soil, as these may otherwise spoil the new vegetables. The heavy-duty cotton bags are in the big black bucket in the cellar.

Also bring out the dry goods, e.g. flour, oil, pulses and honey from the cellar. You don’t have to display everything; just some samples so members can see what’s on offer.

Possibly make some coffee and tea in case anyone wants a hot drink when they pick up their vegetable bag. This creates a bit of “hygge” for our branch. There’s always a bag of coffee marked KBHFF in the kitchen.

!!! __When the vegetables are delivered__
When the Central Warehouse driver arrives, help him/her carry the vegetables into the shop. According to the Danish Food Board, the vegetables are not to be placed directly on the floor, but on a table. Please remember to wash your hands before handling the vegetables.

!!! __The packing of vegetables into bags__
Along with the bulk of vegetables, an __itemised list__ showing how many bags have been ordered and which vegetables and their weight/number go into the individual bags will have been delivered. We suggest you write the contents of the week’s bag along with the number/weight of each vegetable on the blackboard. This makes it easier to pack the bags.

Check that the received vegetables tally with the itemised list. If there are any shortages, it’ll possibly be indicated on this list. If the inconsistencies are great, you can phone Jonathan (28 88 79 23). Often, however, there is no solution, and you’ll have to improvise with the vegetables available.

The vegetables are packed into the bags. If there is an extra bag (indicated on the itemised list), it is packed in one of the disposable orange potato bags you’ll find in the cellar.

Weigh and distribute the vegetables into the bags according to the itemised list. The heaviest vegetables go in first. Weigh fruit, asparagus and fungi, and put them separately in paper bags next to the vegetable bags.

__Missing vegetables__
If vegetables are missing, use the extra bag as to make up the ordered bags. If the extra bag isn’t filled like an ordered bag, reduce the price of it. Mark it as reduced due to missing vegetables. Decide the price according to how many vegetables the extra bag contains.

__Leftover vegetables__
If there are any leftover items, be it vegetables, fungi or apples, these are distributed in the bags that have been ordered. But first make sure if any of these are meant for individual sale in the shop. Again the itemised list will indicate if this is the case. In this case, it is important, that the extra vegetables/items are sold individually.

Bestyrelsesmøde 29. januar 2019 - referat

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